Best Team Collaboration Tools of 2025
October 2, 2025
As of February 2025, 79% of American employees are still working hybrid or remote, making digital collaboration more important than ever. Team collaboration tools are a foundation for success, centralizing communication, streamlining workflows, and enabling teams to work together seamlessly from any location.
“Collaboration tools” is an admittedly broad umbrella. There are literally hundreds, if not thousands, of SaaS and cloud-based tools that support team collaboration. There are tools for communication, document management, project management, resourcing, and so on and so on. Ultimately, the common goal of all of them is to provide a single source of truth for projects, documents, and conversations, so you can reduce the email chains and information silos.
For our purposes, this article focuses on collaboration tools that offer some blend of features, including instant messaging, video conferencing, file sharing, and project management. You might see some tools you already use on here, and you might find some that make sense to add to your stack. This isn’t a mutually exclusive list; you could certainly use several of these tools together to support a more productive workforce.
Best Team Collaboration Tools
CoBanker’s recommendations and reviews are selected by our team of experts who have worked directly with each company in our network. While the companies featured are all partners we work with, reviews are based on our team’s experience across multiple criteria.
| Company | Best for | Price | Free Plan? | Key Tools |
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Small Business | Low | For up to 100 users, although users report being stopped at 50 | Communication, cloud storage, file collaboration |
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New Business | Middle | For up to 90 days of messages | Communication, but virtually no limit through integrations |
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Budget | Middle | None | Communication, cloud storage, file collaboration |
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Project Management | Middle | For up to 10 users | Project management |
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Creative Teams | Middle | For unlimited users and 3 editable users | Brainstorming, project collaboration, cloud storage |
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Growing Teams | Middle | For individuals | Brainstorming, project collaboration, cloud storage |
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Video Conferencing | High | For 40 minutes and 100 participants | Video conferencing, communication |
Best for Small Business Google Workplace
Formerly G Suite, Google Workspace is one of the most popular collaboration and productivity suites on the market, especially for individuals. Workspace is standard for anyone with a personal Gmail account, but it’s also extremely useful as a business tool. The suite centralizes Gmail, Google Docs, Sheets, Slides, Drive, and Meet into a single seamless hub to support document creation, file sharing, communication, and real-time collaboration.
Quite simply, there is no better tool on the market for creating and updating files in real-time. The syncing is extraordinarily seamless, and the tools are intuitive, especially since so many people use Workspace in their personal lives as well. From seamless collaboration on files to the secure, organized interface of Google Drive cloud storage, Workspace is both an extremely accessible tool for new businesses and an extensible one for scaling ones. Especially since it’s dirt cheap.
- Allows multiple team members to edit and comment on documents, spreadsheets, and presentations simultaneously.
- Provides the best file syncing on the market, ensuring everybody has the most updated version (and access to old versions) at all times.
- Google Drive provides secure, centralized storage for all team files.
- Combines video conferencing (Google Meet) and chat (Google Chat) within the same platform for quick and easy communication.
- Provides strong security features, including built-in protection against malware and phishing, as well as easy-to-manage administrative controls.
Google Workspace offers a free plan for teams of up to 100 people, but many business owners have complained that they cannot add more than 50 members on an Essentials Plan. It’s unclear if Google has rectified this issue or quietly reduced the Essentials Plan benefit. Paid plans are:
- Starter: $7/user/month for 30GB of pooled storage and more
- Standard: $14/user/month for 2TB of pooled storage and more
- Plus: $22/user/month for 5TB of pooled storage and more
- Enterprise Plus: $35/user/month for 5TB of storage, support for 1,000 meeting participants, and more.
Best for New Business Slack
Slack has become the gold standard for real-time business communication. The channel-based messaging platform is trusted by more than 200,000 organizations worldwide and has more than 42 million daily active users for good reason. To put it in Millennial terms: It’s AIM, except way better and made for business.
The channel-based messaging platform centralizes personal conversations, team conversations, files, and integrations into a single, searchable workspace. Slack’s intuitive interface and focus on instant communication make it a favorite for fast-moving teams, and it’s the closest tool you can get to completely replacing email given its ability to chat with external organizations that use Slack.
Over the years, Slack has evolved to integrate with a wide range of tools, including Google Workspace and Microsoft Teams, to support calendars, time tracking, task management, document sharing, and much, much more. If your team needs a way to talk through ideas asynchronously, Slack is an outstanding option.
- Organizes conversations into public or private channels based on projects, teams, or topics.
- Provides a quick way to start impromptu audio/video calls (Huddles) and share short video messages (Clips) to reduce the need for formal meetings.
- Offers over 2,600 apps in its marketplace, allowing you to connect Slack to almost any tool you use, from Google Drive and Salesforce to Jira and Asana.
- Allows you to easily find messages, files, and people from anywhere in your workspace.
Slack’s free plan supports a 90-day messaging history and up to ten integrations. The paid plans are as follows:
- Pro: $7.25/user/month
- Business: $15/user/month for AI integration
- Enterprise+: Custom pricing for a custom workspace
Best for Budget Microsoft Teams
A direct competitor to Google Workspace, Microsoft Teams does essentially everything that Workspace does… just not as well. It is, however, very reasonably priced.The all-in-one collaboration hub is deeply integrated with the Microsoft 365 suite, so you have chat, video meetings, file storage, and integration with Microsoft Office all in a single platform. It’s an easy choice for businesses that are already using Microsoft Office products, but it’s also a very cost-effective choice for businesses that need a cohesive, collaborative environment.
That said, Microsoft tools tend to be buggy and don’t always play nice with people who don’t have Microsoft products installed. Want to connect on a Teams call with somebody who doesn’t already have it? You’ll probably be okay, but there’s a non-zero chance it will turn into a headache.
- Integrates effortlessly with Word, Excel, PowerPoint, and SharePoint, allowing for real-time co-authoring of documents.
- Offers high-quality video conferencing with features like screen sharing, live captions, meeting recordings, and breakout rooms.
- As part of the Microsoft ecosystem, it provides enterprise-grade security, data governance, and compliance with global standards.
- Combines chat, calls, meetings, and files into a single, centralized application, reducing context switching.
Microsoft Teams’ pricing tiers are:
- Essentials: $4/user/month for 10GB of storage
- 365 Business Basic: $6/user/month for 1TB of storage and Microsoft 365 access
- 365 Business Standard: $12.50/user/month for more Microsoft tools
- Enterprise: Custom pricing
Best for Project Management Asana
Asana is a project and task management tool more than a communication hub like the previous entries, but its robust collaboration features earn it a spot on this list. (And our top task management tool.) While Asana works best when paired with a streamlined communication app like Slack or Teams, it’s an invaluable tool to help teams track and manage their work collaboratively.
Asana simplest task management by organizing tasks, projects, and goals in a clear, structured way that works for your business. You can customize views from Board (Kanban) to Timeline (Gantt) and more to find the best way to visualize projects for your team. Everyone can collaborate on each task so the whole team knows who is in charge of what and when they have to have it done by.
- Provides a single platform for all tasks, projects, and conversations.
- Allows users to assign tasks, set due dates, add comments, and attach files directly to a task card.
- Offers different ways to visualize a project, including a board, list, calendar, and timeline (Gantt chart).
- Automates repetitive tasks, such as sending reminders, updating task status, or assigning new tasks.
Asana offers a free plan for individuals and teams of up to 10 users. Then, the plans are:.
- Starter: $10.99/user/month to get Asana AI and more features.
- Advanced: $24.99/user/month to get integrations with Salesforce, Tableau, and Power BI, and more.
- Enterprise: Custom pricing with custom solutions.
Best for Creative Teams Miro
Miro is an online collaborative whiteboard platform that can be a game-changer for visual and creative teams. It’s definitely not a beginner-friendly tool, even with the extensive built-in AI aimed to help you flesh out ideas and plans. Essentially, it’s an infinite canvas that allows team members to brainstorm, design, and plan in real-time, whether you’re mapping a user journey, creating a flowchart, or simply brainstorming.
Miro is an awesome tool if you have a lot of complex business needs to address and your work is creative in nature. It can be incredibly overwhelming if you have more basic collaboration needs, which is why it’s not rated higher here. Miro does offer a wide range of templates and the canvas interface is fairly intuitive, it just gives a little bit of that “blank page” overwhelm that writers get when they open a new word document. Nonetheless, it’s a powerful tool for remote and hybrid teams to work through ideas together or asynchronously.
- Provides a shared, virtual whiteboard where multiple people can work simultaneously.
- Offers a huge library of templates for flowcharts, mind maps, user story maps, sprint retrospectives, and more.
- Allows you to turn your whiteboard into a professional presentation for internal or external use.
- Integrates with popular tools like Slack, Jira, and Google Drive to bring your creative work into your existing workflows.
Miro’s free plan supports unlimited users and three editable boards. From there, the pricing is:
- Starter: $8/user/month for unlimited boards in one workspace
- Business: $16/user/month for unlimited boards in multiple workspaces, customized for each team or client
- Enterprise: Custom quote for flexible licensing plan
Best for Growing Teams Notion
An all-in-one workspace that combines notes, documents, project management, and a knowledge base into a single, customizable platform, Notion is an outstanding tool for brainstorming and collaborating in real-time. Your Notion account comes with an AI agent that can learn your needs, anticipate, and accomplish tasks quickly, taking work off your teams. That can streamline work, but it also provides great tools for staying organized and collaborating across a single source of truth.
Notion’s flexibility and modular nature make it extremely customizable and useful for a wide range of use cases, from creating a company wiki to managing a product roadmap. Because of its collaborative, whiteboard-esque design, it feels a little like an instant messaging app, but it’s important to note that it is not that. It’s a great support tool to help teams work towards common goals, but it won’t replace communication tools.
- The platform is built on “blocks,” which are individual pieces of content (like text, images, databases, etc.) that can be easily moved and combined for exceptional customization.
- Allows you to create and connect databases to organize and visualize information in a variety of ways, like, table, board, calendar, or gallery.
- Provides a clean, minimalist canvas for creating documents, notes, and wikis that can be shared and collaborated on in real-time.
- The platform’s search function is excellent, and you can easily link between pages and documents to create a comprehensive knowledge base.
Notion offers a free plan for individuals. The paid plans are:
- Plus: $10/user/month for unlimited blocks, charts, and uploads
- Business: $20/user/month for premium integrations, improved security, and more.
- Enterprise: Custom quotes for improved domain management, compliance support, and more.
Best for Video Conferencing Zoom
Virtually everyone on the planet got familiar with Zoom in the COVID-19 pandemic, but since its peak popularity, Zoom has quietly evolved into more than just a video conferencing tools. While those capabilities are still elite, Zoom is now more of a comprehensive team collaboration platform. You can leverage features like Team Chat, Zoom Phone, and collaborative tools to truly maximize remote work.
Today, Zoom offers a unified suite for communication, meetings, and project work. It’s an excellent choice for remote businesses that need high-quality video, seamless virtual meetings, and brainstorming tools to boot.
- Zoom is the gold standard for high-quality video and audio, reliable performance, and a wide range of features like breakout rooms, polls, and virtual backgrounds.
- Provides a powerful instant messaging platform with channels, direct messages, and file sharing.
- Offers a collaborative whiteboard that can be used during meetings or as a standalone tool for brainstorming.
- A marketplace of apps that can be integrated directly into your Zoom meetings for enhanced collaboration.
Zoom offers a free plan with a 40-minute and 100 participant limit on group meetings. The paid plans are:
- Pro: $13.33/user/month for 30 hours and 100 participants per meeting
- Business: $18.33/user/month for 30 hours and 300 participants per meeting
- Enterprise: Custom quotes for up to 1,000 participants per meeting.
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