Best Onboarding Software for Small Business of 2025

Deel is an all-in-one Global People Platform that streamlines hiring, onboarding, time tracking, leave management, compliance, and pay. The platform is available for companies of all sizes and includes many onboarding features. Employers can use e-signatures, customize onboarding workflows, send automated task lists, track IT equipment, and utilize the Slack integration. Deel makes it simple and fast to build, manage, track, and evaluate interactive training courses using an AI-powered learning management system (LMS).

Users like that the interface is easy to use. The scalable platform is effective for managing all employee information in one place. Employers can easily create interactive training courses with AI power. Customer service is responsive and helpful. Many users are frustrated by the high fees for currency conversions and transfers. They would like to see more integrations and more robust reporting tools in some areas. At times, the system can be slow to load and difficult to find some features.

BambooHR is an all-in-one HR platform that combines payroll, benefits, hiring, onboarding, data, reporting, and more functions. Use the onboarding progress dashboard to track progress and monitor task lists. The built-in I-9 and E-Verify workflow, e-signatures, and document status reports enhance compliance and flag issues early. The welcome email highlights common interests to build team connections.

Employers can customize onboarding tasks, checklists, and new hire packet templates. BambooHR allows you to upload training materials and create custom training tasks and lists. However, to create videos and advanced training, employers need to use a learning management system integration.

Overall, BambooHR is an effective platform for streamlining and organizing basic HR functions for small to mid-size businesses. It lacks scalability for larger organizations. Users like that the layout is clear, visually appealing, and intuitive.

BambooHR is good for companies with a simple onboarding process for in-person teams. It lacks the advanced automation to handle complex onboarding tasks, such as IT and video calls. Users are frustrated by the limited advanced features, lack of customization, and the inability to handle complicated tasks in the platform.

Coassemble is an online tool to create, deliver, and track training from one integrated platform. Unlimited AI-powered course creation and views are always free for one creator. No design skills are needed to create interactive training courses. The platform uses learning-design-informed AI to easily convert your existing documents into user-friendly courses or to generate courses from a prompt.

Coassemble helps you with four stages of onboarding: pre-onboarding, the first day, on-the-job training, and continuous development. You can create, customize, deliver, and share trainings using Coassemble’s course builder, interactive features, and over 30 templates.

Users describe the intuitive platform as easy to use. They like the high-quality content creation tools that seamlessly turn your existing documents into engaging courses with a beautiful design. Users report that the platform lacks advanced features and is missing some basic features, including undo and drip. There are limited integrations and customizations. Users experience slow performance and system crashes. The platform is not built for large companies with complex needs.

Enboarder, an intelligent journey platform, enables you to deliver personalized and engaging onboarding using agentic AI. Streamline all aspects of onboarding, starting with preboarding. Automate compliance and allow new hires to effortlessly complete electronic forms with e-signatures.

The platform focuses on human connections and engagements. It delivers personalized nudges with team introductions, digestible content, videos, and trainings. Enboarder makes it simple to connect with stakeholders, arrange buddy matching, and schedule catch-up meetings.

Enboarder is a simple and intuitive tool that improves new hire connections and creates personalized experiences. It is highly customizable and scalable. Users report a steep learning curve and limited integrations. It lacks transparent pricing.

WorkBright is mobile-first onboarding software specifically designed for compliance. It focuses on helping employers with all types of workforces reduce compliance risks and eliminate errors with forms and documents. Employers can automate onboarding packet assignments by role, department, or location.

As soon as the offer letter is signed, onboarding begins immediately with WorkBright. Utilizing the self-service portal that is accessible from any device, new hires complete all forms digitally, use e-signatures, and upload photos of their identification and certifications. Once the information is filled out on one form, it will automatically be pre-filled on other forms, saving valuable time.

WorkBright is helpful for small businesses with remote employees to ensure compliance. The user-friendly interface is simple to use and works well across multiple devices. Users dislike the cumbersome process for downloading documents and needing to submit customer support tickets for some functions. Users report some issues with forms, including with I-9 step 2 verifications, insufficient directions, and insufficient multilingual support.

Connecteam is an all-in-one employee management platform to connect deskless workers. It features one app for time tracking, scheduling, communication, onboarding, training, task management, and HR processes. Connecteam allows you to build, distribute, and track employee training, skill development, and onboarding.

With the AI course creator, you can create mobile-first content that combines videos, audio, and presentations, or add existing trainings to the SCORM-compliant platform. Instantly turn any topic into a professional course from a simple AI prompt. Choose from a variety of templates and industry-specific courses. Employers can easily track progress and add interactive quizzes.

For small businesses with up to 10 employees, Connecteam is completely free for life. For companies with more than 10 users, they need to purchase multiple plans in order to access features from all three hubs. The transparent pricing makes it simple to view plans and features.

Users like the intuitive and user-friendly mobile platform that seamlessly streamlines processes for deskless workers. Users report some issues with scheduling and time tracking, and would like to see additional features and more options.

Payoneer Workforce Management (WFM), formerly Skuad, is an all-in-one platform and employer of record (EOR) service for managing international workers in over 160 countries. Employers can streamline hiring, onboarding, benefits, payroll, and compliance for diverse teams with international talent. Send locally compliant contracts and electronic documents. Pay contractors and employees in their currency of choice from 70 currencies. Onboarding includes electronic documents, issuing work devices, automated team introductions, and training management.

The scalable platform is easy to use. It works well for global teams and makes onboarding fast. There is no mobile app. Users report being charged more than their agreement, invoicing errors, and payroll issues. They also experience delays in generating documents and email issues.

Trainual is an all-in-one employee training platform to document, scale, and streamline repeatable operations in one centralized hub. Use the mobile app and Chrome extension, plus many integrations for HRIS, payroll systems, and Slack. When new hires are onboarded in your HRIS system, they are automatically added to your Trainual account. Create repeatable trainings by role, department, or location.

Document processes and policies in your playbook, create unlimited trainings, use the built-in screen recording, generate content with AI, edit together in real-time, and share content publicly.  Create organizational and role charts, build a team directory, use the role and responsibilities builder, embed hundreds of content types, and access over 500 templates. Employees can quickly find the information they need any time with AI-powered searches.

Users like the easy-to-use software with intuitive templates. It is effective for onboarding and documenting processes. The trainings are enhanced by AI, templates, quizzes, and the mobile app. Some features, including personalized training schedules and multi-language support, are only available with the Trainual+ add-on. There is a steep learning curve. Users are frustrated by upload issues and missing features for training expiration settings and fillable forms.